The Attorney General delegates his authority to place
personal property into official use in the order of priority set
forth
below. Written notice to the Director, Executive Office for Asset
Forfeiture is required at the time property valued at $50,000 or
greater
is placed into official use. The Director, Executive Office for
Asset
Forfeiture, shall determine which agency may place property into
official use if more than one Department component seeks to retain
the
same forfeited property for official use. All property should be
promptly turned over to the local U.S. Marshal after seizure,
including
property intended to be placed into official use, unless it is
intended
that such property will be used in an undercover capacity.
- Seizing Investigative Bureau.
The head
of
the seizing investigative bureau will determine whether to place
forfeited property into official use.
Other Investigative Bureaus. If the
property is
not equitably transferred to a foreign, state or local agency, and
the
seizing investigative bureau chooses not to place the forfeited
property
into official use, then another investigative bureau or the U.S.
Marshals Service may, by written request to the Director, U.S.
Marshals
Service, seek the transfer of the property for its use.
Other Department Components. If no
investigative bureau chooses to place the property into official
use and
the property has not been equitably transferred, other Department
components may, by written request to the Director, U.S. Marshals
Service, seek the transfer of the forfeited property for its
official
use.
Transfer of Forfeited Property to Other Federal
Agencies. All requests by other federal agencies shall be
referred to the Director, U.S. Marshals Service. In exceptional
circumstances, the U.S. Marshals Service may transfer personal
property
suitable for official use to a requesting federal agency which did
not
participate in the acts which led to a seizure or forfeiture. In
all
such cases, the U.S. Marshals Service shall consult with the
investigative bureau responsible for the investigation which led to
the
forfeiture. Careful consideration shall be given to the value of
the
property requested, its potential benefit to the United States for
law
enforcement purposes and its impact on the Fund. A decision to
grant a
request for personal property with an aggregate value of less than
$25,000 shall be approved in writing by the Director, U.S. Marshals
Service. The recipient agency shall pay expenses incurred by the
Department of Justice in connection with the forfeiture and
transfer of
such property. A report on all such transfers shall be prepared by
the
U.S. Marshals Service on a quarterly basis and submitted to the
Executive Office for Asset Forfeiture. A decision to grant a
request for
any property valued at $25,000 or more shall be approved in writing
by
the Director, Executive Office for Asset Forfeiture. The recipient
agency shall pay expenses incurred by the Department of Justice in
connection with the forfeiture and transfer of such
property.
Each investigative bureau and department component shall
promulgate internal guidelines consistent with these Guidelines
governing the placement of property into official use. Such
guidelines
and any subsequent supplements or revisions shall be filed with the
Executive Office for Asset Forfeiture ten (10) days in advance of
issuance.
All official use guidelines shall:
- Prohibit the placement into official use of any seized
property prior to the entry of a final determination of forfeiture
and
the appropriate approval of the request to place the property into
official use;
- Require that all seized property be recorded and
tracked in an official inventory of seized property without regard
to
its intended disposition;
- Require that a written justification be
prepared in each instance detailing the reasons why the forfeited
property was placed into official use and that these justifications
be
retained for three (3) years;
- Require that a specific supervisory-level official be
responsible
and accountable for the decision to place each item of forfeited
property into official use and for ensuring appropriate official
use of
such property following its transfer;
- Require that property placed into official use shall be
identified and
tracked in an accountable
property system; and
- State that the property may not be transferred or retained
if it is
primarily for purposes of trade or
sale, or home-to-work transportation or other uses not expressly
authorized for
property acquired through
the expenditure of appropriated funds. There must be an intention
to place the
property into official use
for two (2) years.
When the head of an investigative bureau seeks to place
forfeited
property into official use and a
federal, state or local agency has filed a request for an equitable
share of that
property, the head of the
investigative bureau shall consider the following factors in making
a
determination regarding the disposition
of the property:
- The relative need of the requesting agency and the
investigative
bureau for the particular property;
- The uniqueness of the property and the likelihood of
securing similar
property through seizures
in the near future;
- The relative percentage of the requesting agency's
participation in the
cases in addition to the other
factors pertinent to the determination of equitable transfer;
- The likelihood that the requesting agency will be eligible
for an
equitable share of property from
additional seizures arising from the same investigation or from
seizures in other
cases in the near future;
- The impact that a decision to place the property into
official use might
have on federal, state and
local relations in the district; and
- The number and value of past equitable transfers to the
federal, state or
local agency.
Liens on personal property placed into official use by
investigative
bureaus and the U.S. Marshals
Service may be paid from the Fund provided that:
- There is an intent to place the property into official
use for at
least two (2) years;
- The total amount to be paid from the Fund amounts to less
than one-third
the appraised value of
the property; and
- The total amount to be paid from the Fund is less than
$25,000.
Requests for exceptions may be submitted in writing to the
Director,
Executive Office for Asset
Forfeiture.
Pursuant to 21 U.S.C. § 881(e)(1) and
nbsp;U.S.C. § 1616a, as made applicable by
21 U.S.C. § 881(d) and other statutes, the
Attorney General
has the authority to equitably transfer forfeited property and cash
to state and
local agencies that directly participate in the law enforcement
effort leading
to the seizure and forfeiture of the property. Requests for
equitable transfers
shall be filed in the form prescribed by the Director, Executive
Office for Asset
Forfeiture.
- All equitable shares shall be based on the net proceeds
of the
forfeiture.
- State and local investigative and prosecutive agencies may
share in
forfeited cash and property and
the proceeds from the sale of forfeited property.
- All property transferred to state and local agencies and any
income
generated by this property shall
be used for the law enforcement purposes specified in the request.
- A state or local agency may file a request for an equitable
share of cash
or property where it can
demonstrate that it participated directly in the law enforcement
effort that
resulted in the forfeiture.
- No request shall be considered if it is submitted after
sixty (60) days
following the seizure.
- Cash and property shall be equitably shared with a state or
local agency
only where it will increase
and not supplant law enforcement resources of the specific state or
local agency
that participated in the
forfeiture.
- The deciding official shall ensure that the share approved
has a value
that bears a reasonable
relationship to the degree of direct participation of the state or
local agency
in the law enforcement effort
resulting in the forfeiture, taking into account the total value of
all property
forfeited and the total law
enforcement effort with respect to the violation of law on which
the forfeiture
is based.
The amount of equitable transfer of proceeds from the sale
of forfeited
property shall be based
upon the net proceeds realized from the sale of the property or
liquidation of
negotiable instruments.
Equitable sharing amounts shall be calculated after the
determination of any
award based upon the value
of the forfeiture. Asset management expenses may be calculated on
a pro rata
basis where expenses cannot
reasonably be determined for a specific asset.
In determining the amount of the equitable transfer for
each
participating agency, the following
factors shall be considered:
- Whether the seizure was adopted or was the result of a
joint
investigation;
- The degree of direct participation in the law enforcement
effort by the
state or local agency resulting
in the forfeiture, taking into account the total value of all
property forfeited
and total law enforcement
effort, including any related criminal prosecution with respect to
the violation
of law on which the
forfeiture is based (21 U.S.C. § 881 (e)(3));
- Whether the state or local agency originated the information
that led to
the seizure and whether the
agency obtained such information fortuitously or by use of its
investigative
resources;
- Whether the state or local agency provided unique or
indispensable
assistance;
- Whether the state or local agency initially identified the
asset(s) for
seizure;
- Whether the state or local agency seized other assets during
the course
of the same investigation and
whether such seizures were made pursuant to state or local law; and
- Whether the state or local agency could have achieved
forfeiture under
state law, with favorable
consideration given to an agency which could have forfeited the
asset(s) on its
own but joined forces with
the United States to make a more effective investigation.
- In cases involving adoptive seizures that are forfeited
administratively or in uncontested judicial
proceedings, the determining official shall allocate to the United
States fifteen
(15) percent of the total net
proceeds realized through the disposition of forfeited property.
In cases
involving adoptive seizures that
are forfeited in contested judicial proceedings, the determining
official shall
allocate to the United States
twenty (20) percent of the total net proceeds realized through the
disposition
of the forfeited property.
These amounts represent the federal equitable share based upon its
effort in
forfeiting the property. These
sharing percentages shall be applicable to property seized on or
after September
1, 1990.
- In non-adoptive cases the determining official shall
allocate to the
United States at least the
applicable percentages set forth in paragraph 1.
- The United States' equitable share will normally be
satisfied by the
allocation of one or more of
the items forfeited (or a portion of the proceeds thereof) to the
United States.
In cases where only one asset
or item is forfeited and a state or local agency requests that
asset in lieu of
proceeds from the disposition
of the property, the determining official shall ensure that the
United States
receives its costs and equitable
share to reflect total federal participation in the forfeiture
effort. If the
requesting agency is unable to pay
the costs and federal share in such a one-asset forfeiture case,
the property
shall be sold by the U.S.
Marshals Service and the proceeds distributed in accordance with
these
Guidelines. Exceptions to this
requirement may be granted by the deciding official upon assurances
that (1) the
requesting state or local
agency lacks funds or authority to satisfy the United States'
equitable share and
costs; and (2) the forfeited
item will fill a demonstrable need of the requesting agency. Such
exceptions
shall be liberally granted
where the two abode showings are made.
- Nothing in this section shall alter the ability of the U.S.
Marshals
Service to pay appropriate
expenses from the Fund or to recover costs directly from
participating
agencies.
Sharing decisions should be made during the period when
forfeiture
proceedings are being
conducted. Decision-making authority shall be as follows:
- Administrative Forfeitures Valued at Less than
$1,000,000.
The head of the seizing investigative bureau
shall
determine the appropriate equitable transfer of assets forfeited in
a single
administrative proceeding where the appraised value of the asset(s)
is less than
$1,000,000.
Judicial Forfeitures Valued Less Than
$1,000,000. The
United States Attorney shall determine the appropriate equitable
distribution of
asset(s) forfeited in a single judicial proceeding in his or her
district where
the appraised value of the asset(s) is less than $1,000,000.
Administrative and Judicial Forfeitures Valued at
$1,000,000 or
Greater and Multi-District
Cases. In the case of a single administrative or judicial
proceeding
where the appraised value of the
asset(s) forfeited is $1,000,000 or more and in multi-district
cases, the United
States Attorney(s) shall, after
onsultation with the investigative bureau(s), forward his (their)
evaluation(s)
and recommendation(s) to
the Deputy Attorney General or his designee for determination.
Real Property Forfeitures. The Deputy
Attorney General
or his designee shall approve any equitable transfer of real
property. Where
appropriate, any such transfer shall include a provision for
reversion of
title to the United States if the property is not used for the
agreed upon
purposes.
- Pre-forfeiture sale of property (i.e., interlocutory or
stipulated
sale) is favored as a means of
preserving asset value and mitigating asset management expenses.
- The United States Attorney shall consult with the
investigative bureau and
the U.S. Marshals
Service to determine the status of any requests for equitable
transfer or
petitions for remission or mitigation
prior to seeking a pre-forfeiture sale of property pending judicial
forfeiture.
- Proceeds from any pre-forfeiture sale shall be promptly
deposited into the
Seized Asset Deposit
Fund unless otherwise ordered by the court.
- Upon the successful completion of the forfeiture action
and if the
property is not placed into official
use or transferred to a federal, state, or local agency, it shall
be promptly
sold and the proceeds of sale
promptly deposited in the Fund.
- Investigative bureaus and the United States Attorneys'
offices shall
promptly notify the U.S.
Marshals Service of all relevant facts affecting the forfeited
property.
Relevant facts include, but are not
limited to:
- Outstanding bills, invoices, orders of mitigation
and remission
of forfeiture;
- Orders of transfers to federal, state and local agencies;
- Orders of designation for official use by Department
components if
known; and,
- Appraisals.
- Based upon these and other relevant factors, the U.S.
Marshals Service
shall promptly and
appropriately dispose of the property.
- The Attorney General delegates the administration of the
Fund to the
Director, U.S. Marshals
Service under the supervision of the Deputy Attorney General.
- The U.S. Marshals Service shall prepare annual reports on
the Fund in
accordance with
28 U.S.C. § 524(c) (6).
- Pursuant to these Guidelines, federal agencies reimbursed by
or
contributing to the Fund, shall
provide information necessary to prepare these reports as requested
by the U.S.
Marshals Service.
- The U.S. Marshals Service shall submit a monthly financial
statement
reflecting the current status
of the Fund to the Director, Executive Office for Asset Forfeiture.
- The U.S. Marshals Service shall prepare annual budget
estimates for the
Fund based on
information submitted by the requesting agencies.
Payments and reimbursements are permitted in six (6)
general
categories. In any fiscal year,
reimbursement for program management expenses and investigative
expenses
expressly identified in
28 U.S.C. § 524(c)(1) shall not exceed the
amount specified
in the annual appropriation limitation on the Fund. The categories
listed in
order of priority are set forth in USAM
9-118.721 (VII.B.1 through VII.B.6 below).
Asset management expenses are those expenses that are
incurred in
connection with the seizure,
inventory, appraisal, packaging, movement, storage, maintenance,
security and
disposition (including
destruction) of the asset(s). Asset management expenses include
payments for
contract services and the
employment of outside contractors to operate and manage properties
or provide
other specialized services
as necessary to dispose of such properties. If the asset is an
on-going
business, the normal and customary
expenses of operating the business are asset management expenses
only to the
extent they are not covered
by the income of the business.
Case related expenses are those expenses that are incurred
in
connection with normal proceedings
undertaken to perfect the United States' interest in seized
property through
forfeiture. This includes fees
and other costs of advertising, translation, court and deposition
reporting,
expert witness, courtroom exhibit
services, employment of attorneys or other specialists in state
real estate law
by the U.S. Marshals Service,
travel and subsistence related to a specific proceeding, and other
related items
as approved by the Director,
Executive Office for Asset Forfeiture. The Director, Executive
Office for Asset
Forfeiture, may approve
the expenses incurred in connection with retention of foreign
counsel to gain
access to information needed
to conduct pre-seizure planning on identified assets, to effect a
seizure of
assets or to perfect title of
forfeited property in a foreign country.
Qualified third party interests are those incurred in the
payment of
valid liens, secured mortgages and debts owed to qualified general
creditors
pursuant to court order or a favorable ruling on a petition for
remission to a
court order or an administrative determination. Nothing in this
section shall
preclude a departmental component from seeking reimbursement from
the state or
local agency that received the property that is the basis of the
claim.
Equitable sharing payments are those payments which
represent amounts
paid directly to foreign
governments or agencies and state or local agencies. Pursuant to
21 U.S.C. § 881 (e)(3)(a), these amounts shall
reflect the
degree of participation in the law enforcement effort resulting in
the
forfeiture, taking
into.account the total value of all property forfeited and the
total law
enforcement effort with respect to the
violation of law on which the forfeiture is based.
Program management expenses are those expenses incurred in
conducting
program responsibilities
that are not related to any specific asset or to any one specific
seizure or
forfeiture. Expenses included
under this heading are:
- Automatic Data Processing
- Expenses for the purchase or lease of automatic data
processing
equipment which is
utilized the majority of the time for asset forfeiture program
related work;
- Expenses for the development of computer software that will
enhance the
capability of the
Department of Justice to identify, track, manage, process and
dispose of
forfeitable property may
be approved by the Director, Executive Office for Asset Forfeiture;
- Each investigative bureau and Department component receiving
monies from
the Fund for
automatic data processing purposes shall develop internal
guidelines consistent
with these
Guidelines governing the use of and accountability for automatic
data processing
resources
acquired with monies from the Fund. Copies of such internal
guidelines shall be
filed with the
Director, Executive Office for Asset Forfeiture; and
- The design of all systems to be developed in whole or in
part with Fund
monies shall be
submitted to the Director, Executive Office for Asset Forfeiture,
for approval.
The design of such
software shall be consistent with and advance the overall objective
of the
Department to implement
and maintain an integrated asset seizure and forfeiture information
system.
- Contracting for services directly related to the
processing, data
entry and accounting for forfeiture
cases.
- Printing and graphic services reasonably necessary to
effectuate program
goals.
- Training
- The Executive Office for Asset Forfeiture shall have
responsibility
for oversight of
forfeiture training and will assist Department components in
coordinating asset
seizure and
forfeiture training conferences. Goals of the Department's training
program shall
be to provide
consistent treatment of identical topics, to take advantage of
opportunities for
joint training, and
to foster cooperation and appreciation of the needs of all
components.
- Any agency that anticipates requesting reimbursement for
training
personnel shall submit
a justification indicating numbers of persons to be trained, the
purpose and
scope of training, the
location and approximate cost of such training, an outline of
topics in need of
coverage, and the
priority of training needs, as requested by the Director, Executive
Office for
Asset Forfeiture.
- A consolidated training calendar shall be maintained by the
Executive
Office for Asset
Forfeiture for asset seizure and forfeiture training for Department
components.
- The Assets Forfeiture Fund may be used to finance necessary
training
expenses directly
related to the asset forfeiture program. Generally, this will
include:
- any required training for employees or
contractors dedicated
to the asset forfeiture
program (e.g., trial advocacy for asset forfeiture attorneys,
training on agency
computers for
contract employees);
- any exclusively asset forfeiture training program that is
conducted for
other personnel,
for whom asset forfeiture is an ancillary duty, to enable them to
be more
effective in performing
asset forfeiture program functions; and
- that portion of a broader law enforcement training program
that is
directly related to
the identification, tracking, evaluation, seizing, processing,
accounting for,
management or
disposition of property subject to forfeiture (e.g., 25 percent of
the expenses
of a money laundering
conference or a drug investigation conference if 25 percent of the
conference
program deals
directly with the asset forfeiture program). Exceptions may be
granted on a
case-by-case basis by
the Director, Executive Office for Asset Forfeiture.
- Other types of general program management and operational
costs as
approved by the Director,
Executive Office for Asset Forfeiture.
Investigative expenses are those expenses normally
incurred in the
identification, location and
seizure of property subject to forfeiture. Investigative expenses
statutorily
eligible to be paid from the Fund
include such items as:
- Awards for information concerning violations of
the criminal
drug laws;
- Awards for information leading to the forfeiture of property
under the
Comprehensive Drug Abuse
Prevention and Control Act of 1970 or the Racketeer Influenced and
Corrupt
Organizations (RICO) statute;
- Awards for information concerning the killing or kidnapping
of a Federal
drug law enforcement
agent;
- Purchase of evidence of any violation of the Controlled
Substances Act,
the Controlled Substances
Import and Export Act, RICO or 18 U.S.C. §§ 1956 and
1957;
- Contracting for services directly related to the
identification of
potentially forfeitable assets;
- Equipping of conveyances for drug law enforcement functions;
and
- The storage, protection and destruction of controlled
substances.
- Liens or mortgages on real property placed into federal
official use
or transferred to state or local
agencies are not payable from the Fund unless expressly approved by
the Director,
Executive Office for
Asset Forfeiture.
- Liens and mortgages shall be satisfied after the sale of
forfeited
property pursuant to a
determination to remit or mitigate the forfeiture or an order of
the court,
except under the following
conditions where payments may be made from the Fund:
- Where the payment prior to sale will improve the
United States'
ability to convey title to
the property;
- Where the United States has substantial equity in forfeited
real property
and payment prior
to sale will not result in a net loss to the United States; or
- Where the property is approved for placement into official
use by an
investigative bureau
or the U.S. Marshals Service and all necessary approvals have been
obtained.