A CITIZEN'S GUIDE ON USING THE FREEDOM OF INFORMATION ACT AND THE PRIVACY ACT OF 1974 TO REQUEST GOVERNMENT RECORDS

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Appendix 1.--Sample Request and Appeal Letters

E. Privacy Act Request to Amend Records

Privacy Act and Freedom of Information Act Officer
Name of Agency
Address of Agency
City, State, Zip Code

Re: Privacy Act Request to Amend Records

Dear :

This is a request under the Privacy Act to amend records about myself maintained by your agency.

I believe that the following is not correct: [Describe the incorrect information as specifically as possible].

The information is not (accurate) (relevant) (timely) (complete) because . . . .

[Optional] Enclosed are copies of documents that show that the information is incorrect.

[Optional] I also include a telephone number at which I can be contacted during the hours of ________, if necessary, to discuss any aspect of my request. I request that the information be [deleted] [changed to read:].

Thank you for your consideration of this request.

Sincerely,
Name
Address
City, State, Zip Code

Telephone number
[Optional]

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